NDT Pilot is a workflow platform for non-destructive testing companies. It connects customer requests, job planning, field records, technical review, controlled report release, asset history, and billing, so information is entered once and reused at every stage.
NDT Pilot supports and documents the inspection workflow. Physical inspections and technical decisions remain the responsibility of appropriately qualified and authorized personnel.
Synthetic preview data shown for illustration.
Enter approved job information once and reuse it across scheduling, fieldwork, reports, delivery, and billing.
Give technicians a clear assigned job package with customer, site, asset, scope, and method details in one place.
Connect readings, evidence, findings, and reports so every conclusion traces back to its job. (Per-reading photo attachment is planned.)
Make review queues visible so required corrections and waiting approvals are obvious, not buried.
Preserve approval and revision history with recorded reviewer, dates, and signature on every report.
Give customers self-service access to their permitted released reports and asset history.
Connect completed work to quotations and invoices so billing follows the job instead of someone's memory.
Let administrators configure workflows without creating uncontrolled document versions.
Maintain a searchable audit history of who did what, to which record, and when.
These automations run on the platform today. Each one leaves a record your team can review, and none of them approves, releases, or issues anything without a person.
Runs on a daily schedule
Checks equipment calibration due dates and technician certification expiry dates, then emails administrators and the company contact about anything due within 30 days or already overdue.
Items also appear in the dashboard's Needs attention strip until resolved.
Runs when a work request changes, plus a daily check
Marks technicians as on assignment when they have a scheduled or in-progress job, and returns them to available when the work is complete.
Off-duty technicians are left untouched, and each technician can hide their on-site status from the dashboard.
Runs when a report is approved
Creates one draft invoice per work request from the linked customer, PO number, and quotation amount.
Invoices are always drafts for finance review. It can be switched off in company settings, and duplicates are skipped.
Runs when a report is approved
Emails the customer's contact that their report is approved, with the report number and a plain-language result summary.
Skipped when no customer contact email is on file.
Submitted reports wait in a visible queue. Rejection returns the report with a recorded reason, no silent rework.
Approval records the signature entry, reviewer, review date, and approval date on the report. The typed-name signature is traceable but is not a certificate-based regulated e-signature, validate it against your QMS requirements.
Only approved reports are delivered. Drafts never reach customers.
Superseded technique sheets and report statuses are preserved, not overwritten.
Every submit, review, rejection, approval, and delivery is logged with user and timestamp.
Customers see approved deliverables and permitted findings, never internal QA comments, staff-only evidence, or drafts.
Authorized customers can:
Drafts, internal QA comments, staff-only evidence, internal costs and margins, and other customers' information.
Synthetic preview data shown for illustration.
In the technician portal, crews can:
Each module carries an outcome, not just a feature name. Labels show what is available today versus planned.
Turn every customer request into one approved, traceable job instead of an email thread.
Give coordinators a clear view of open work so the right certified technician is booked on the right job.
Give technicians one clear place to see assigned work and submit a completed report for review.
Turn field observations into a complete, structured report ready for review.
A visible review queue with a clean correction loop, instead of email chains and phone-call rework.
Authorized sign-off with a recorded signature, and a deliberate release step before anything reaches the customer.
Let customers track their inspection requests and retrieve their approved reports without emailing your team for copies.
Know who is certified for what before you assign them, not after.
Pick instruments with visible calibration status instead of discovering an expired calibration on site.
Put the approved technique in the technician's hands, the right revision, not a photocopy of unknown origin.
Build an organized inspection history for every site and asset you serve.
Track quotes and their acceptance so approved scope becomes work, with a traceable link back.
Connect completed work to billing records so finance is not waiting on someone's memory.
Answer 'who did what, to which record, and when' without reconstructing it from memory.
Set up your company, users, roles, and reference libraries without uncontrolled document sprawl.
One governed library where the current revision of every SOP, template, and procedure is unambiguous.
A guided walkthrough uses synthetic data and shows how your own workflow would map onto the modules.
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