Document Control

Reference documents live in personal folders and email attachments. No one is sure which revision is current, who approved it, or where the superseded copies went.

• QA managers
• Technical authorities
• Administrators

Used whenever controlled reference documents, SOPs, templates, compliance documents, manuals, need governed storage.

• Document title and category (SOP, inspection template, compliance, manual, other)
• Version identifier
• The file itself

• Store controlled documents with category and version
• Record who uploaded each file
• Keep superseded versions for history instead of deleting them
• Filter the library by category

• Title and category are required
• Documents are visible within your organization's tenant only, never public
• Technique sheets add draft / approved / superseded lifecycle with preparer and approver

Versioned

Each file carries an explicit version number; outdated versions are superseded, not deleted.

1. 01

   Input

   Approved scope and records arrive

2. 02

   User action

   Store controlled documents with category and version

3. 03

   Validation

   Title and category are required

4. 04

   Output

   The module's recorded outcome

5. 05

   Next step

   Handed to Technique Sheets

A governed document library where 'which revision is current' has one answer.

Per-customer document sets and formal document-number registers are planned refinements; today control is by category, version, and superseding practice.