Personnel Qualifications and Certification Tracking
AvailableKnow who is certified for what before you assign them, not after.
The operational problem it solves
Personnel are assigned to jobs without a visible qualification check. Certification levels, methods, and certifying bodies live in a spreadsheet that only one person maintains, and expiry dates are noticed too late.
Who uses it
- Coordinators
- QA managers
- Administrators
When it is used
Used whenever crews are registered and whenever a coordinator checks qualification before assignment.
What information goes into it
- Full name and contact details
- Certification level (Level I–III)
- Certified methods
- Certifying body (ASNT, CGSB, ISO 9712, PCN, NAS410, other)
- Certification expiry date
- Availability status and home region
What the user can do
- Maintain a register of technicians with levels, methods, and certifying bodies
- Record certification expiry dates
- Track availability (available, on assignment, off duty)
- See qualifications when assigning work
Validation and permission checks
- Name and certification level are required
- Records are scoped to your organization
Statuses you will see
- Available
- Assignable now.
- On assignment
- Currently booked on work.
- Off duty
- Not assignable.
How information moves through this module
- 01
Input
Approved scope and records arrive
- 02
User action
Maintain a register of technicians with levels, methods, and certifying bodies
- 03
Validation
Name and certification level are required
- 04
Output
The module's recorded outcome
- 05
Next step
Handed to Scheduling and Dispatch
What it produces, and where it goes next
A qualification-visible personnel register that scheduling and dispatch reference when crews are assigned.
Limitations and prerequisites
Automatic expiry alerts and hard qualification-based assignment blocking are planned. The register makes qualifications visible; verifying current validity remains your responsibility.
Module questions
Synthetic preview data shown for illustration.
See Personnel Qualifications in action
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